Repubulika y’u Rwanda Intara y’Amajyepfo Akarere ka Muhanga

Name: Prisca MUKAYIBANDA

Position:District Council Affairs Specialist

1. 1.Coordinate the planning, budgeting, implementation, monitoring, evaluation  and reporting of  the District Council Office’s activities and supervise all staff therein
2. 2. Manage the agenda of the District Council and ensure that there is effective communication with the Executive Committee and other relevant organs/institutions on matters of strategic importance
3. 3. Prepare working documents for District Council meetings and draft orreview speeches and any other message to be delivered by the Chairperson of the District Council

1. 1.Prepare logistical arrangements both for meetings and visits of councilors to their constituencies;
2. 2. Keep the record of all issues brought by the local population to the attention of councilors for action and provide regular feedback;
   
3. 3. Analyze and exploit all reports of the Sector Councils with the intent to identify issues which need the District Council’s attention;

Name: SEMATUNGO R.Clovis

Position: Internal Auditor

1. 1. Prepare audit plans to be approved by the District Council;
2. 2. Conduct audit of the District and its affiliated non-budgeted agencies as per the law and  advise accordingly;
3. 3. Produce regular audit reports intended for the District’s 

Name:BARABESHYA Revocat

Position:Internal Auditor

1. 1. Prepare audit plans to be approved by the District Council;
2. 2. Conduct audit of the District and its affiliated non-budgeted agencies as per the law and  advise accordingly;

Name:BIZIMANA Eric

Position: Ag.Division Manager

Phone number:0788858152

1. 1.Deputize the District Executive Secretary in his/her duties during his or her absence and serve as a member to the District Technical Coordination Committee;
3. 2.Coordinate the budget preparation exercise and management of human, physical and financial resources to achieve rational utilization of District resources;
5. 3.Coordinate the consolidation of cash flow plan, fund requests and production of reports on the District’s resources utilization from different units and Sectors to be submitted to competent authorities through the District Executive Secretary;
7. 4.Sign  and execute payments to be effected by the District on the basis of a pre-approved cash flow/payment plan and coordinate contract management to ensure value for money;
9. 5.Coordinate the elaboration and implementation of both the District capacity building and procurement plan and supervise the valuation and amortization of the assets of the institution.

Name: SEMAHORO Desiré

Position:Procurement Officer

Phone number:0788346157

1. 1. Elaborate and implement the procurement plan for the District, and produce consolidated reports thereof;
2. 2. Prepare and provide information for publication of tender-related documents such as procurement plan, bidding documents, invitation to bid, etc;
3. 3. Receive and safeguard bids, obtain approval of the tender award from the Tender Committee, publish the results of the tendering process and accordingly notify bidders
4.  

1. 1. Elaborate and implement the procurement plan for the District, and produce consolidated reports thereof;
2. 2. Prepare and provide information for publication of tender-related documents such as procurement plan, bidding documents, invitation to bid, etc;
3. 3. Receive and safeguard bids, obtain approval of the tender award from the Tender Committee, publish the results of the tendering process and accordingly notify bidders

Name:

Position:Advisor to the Executive Committee

Phone number:078

1. 1. Analyze any  information (documents, files, reports, etc.) and issues  brought to the attention of the Executive Committee for consideration and action, produce an executive summary thereof where appropriate and advise on alternative solutions
2. 2. Analyze the impact of intended and or existing Memoranda of Understanding 
3. 3. Analyze the annual performance report of the District and provide advice on areas of improvement

Name: MULIKANWA Catheline

Position:Administrative Assistant to the Mayor Phone number:0788473611

1. 1. Read and verify the form and substance of documents submitted to the Mayor 
2. 2. Prepare the Mayor’s agenda, including appointments schedule
3. 3. Prepare, manage, record and dispatch correspondences by or intended for the Mayor 

Name:Tumwine Venant

Position:Labour inspector

Email: 

Phone number:0788650090

Name: UWINGABIRE dieudonne

Position:Ag. Public Relations and communication

Phone number:0788310411

1. 1. Develop the branding/publicity and communication plan of the Muhanga District  , ensure its effective implementation and produce periodical reports thereof
2. 2. Liaise with concerned District Officials and staff to seek their perspectives or feedback on issues or enquiries submitted by clients of the institution
3. 3. Maintain and foster relations between the District and various stakeholders

Name:Uwihoreye Jeanne

Position:Administrative Liaison Officer

Phone number:0788622238

1. 1. Read and verify the form and substance of documents submitted by the heads of Units and or Sectors’ Executive Secretaries
2. 2. Dispatch documents to the District staff, monitor the status of each document and alert the Executive Secretary on any delay in delivery and processing of each document
3. 3. Handle correspondences intended for/from the District’s Executive Secretary.........

Name: ........................

Position:Director of Education

Phone number:0788............

1. 1. Coordinate the identification of the District’s education needs and priorities to facilitate an integrated planning, budgeting, resource mobilization, implementation, monitoring and evaluation reporting related to Education at the Unit, Sector and education facility levels and instill the practice of knowledge management;
2. 2. Coordinate a multi-stakeholders’ elaboration of actionable strategies or plans meant to localize national policies and the District Council’s decisions pertaining to education and oversee their implementation......

Name: Ibangaryayo Emmanuel

Position:Secondary and TVET education Officer

Phone number:0788665558

1. 1. Elaborate a local strategy and actionable plan on secondary and TVET education, monitor its implementation across Sectors and produce consolidated reports thereof;
2. 2. Carry out, together with other relevant stakeholders, regular inspection of secondary and TVET schools in respect with quality education and administrative standards, elaborate secondary and TVET schools maps and maintain an updated database thereof;
3. 3. Identify and consolidate secondary and TVET school construction needs, carry out training needs of teachers therein, and work hand in hand with the Human Resources Unit to deliver tailor-made capacity building support across the District

Name: .......................

Position:Primary,Nursery and Adult Literacy

Phone number:0788............

1. 1. Elaborate a local strategy and actionable plan on nursery, primary and adult literacy education, monitor its implementation across Sectors and produce consolidated reports thereof;
2. 2. Carry out, together with other relevant stakeholders, regular inspection of nursery, primary education and adult literacy schools in respect to quality education and administrative standards, elaborate and update nursery, primary and adult literacy schools maps and maintain an updated database thereof

Name:Jerome TUYISHIME

Position:School Construction Engineer

Phone number:0783402492

1. 1. Produce consolidated needs assessment and progress reports related to school infrastructure construction and management across the District;
2. 2. Supervise the construction processes of school infrastructures and ensure constructions are done in accordance with all applicable design, guidelines, policies, laws and regulations;
3. 3. Supervise, in close collaboration with the District Property Management Officer, the maintenance works of schools across the District.

Name: Patrick GATWAZA

Position:Director of Human Resource and  Administration

Phone number:0788486508

1. 1. Coordinate the planning and budgeting, resource mobilisation, activity implementation and activity performance reporting of the Unit, supervise all staff therein and act as custodian of knowledge management practices within the District;
2. 2. Coordinate the recruitment process of the District staff and maintain an updated Organizational Structure, Job Description, Job Classification, Salary Structure and Personnel Management;
3. 3. Coordinate employee Performance Evaluation, supervise the compliance of human resource management practices in the District with applicable policy, laws, rules and regulations and advise accordingly

Name: Jonathan NKUNDWANAYO

Position:Human Resources and Salaries Officer

Phone number:0788841416

1. 1.Process and follow up on timely recruitment and appointment of staff and arrange induction courses for newly appointed ones;
2. 2. Prepare guidelines and template, in accordance with applicable laws and regulations, for staff performance appraisal and manage staff carreer development;
3. 3. Maintain staff database on a regular basis, keep and update their records regarding leave, social security

Name: Esther MUKANTAGARA

Position:Teacher Salary 

Phone number:0788405573

1. 1.Process and follow up on timely recruitment and appointment of staff and arrange induction courses for newly appointed ones;
2. 2. Prepare guidelines and template, in accordance with applicable laws and regulations, for staff performance appraisal and manage staff carreer development;
3. 3. Maintain staff database on a regular basis, keep and update their records regarding leave, social security

Name:NSABIMANA Francois

Position:Ag.Network and System Administrator

Email: ict@muhanga.gov.rw

Phone number:0784039061

1. 1.1. Design, install, operate and secure LANs, WANs, network segments, Internet and intranet systems in order to maintain integrity of the network and server deployment;
2. 2. 2. Install and maintain network facilities and troubleshoot of problems affecting the network;
3. 3. 3. Produce, in collaboration with the IT officer, an inventory of existing or needed ICT network equipments.........

Name: Solange UWIHIRWE

Position: secretary

Phone number:0788552926

1. 1. Receive and transfer/ orient mails (incoming and outgoing) and ensure the maintenance of the recording system; 
2. 2. Carry out fast and accurate computer-based capturing of information and mails of the institution as requested;
3. 3. Classify and maintain files and documents according to the information classification or filing practices in use within the institution.

Name:HAKIZIMANA Patrick

Position:Head of central secretariat

Phone number:0784150481

1. 1.Organize and supervise operations and activities of the Central Secretariat;
3. 2.Manage, orient and follow-up on whether the incoming and outgoing correspondences reach their destination and make sure that their dispatching system and routing within the institution is smoothly operational;
5. 3.Coordinate the filing of documents;
6. 4.Initiate and operationalize, in collaboration with concerned staff, modern/ computerized tools of correspondences and mails/courier management.

Name: Theopiste NYABYENDA

Position: Driver

Phone number:785107823

1. 1. Drive staff or guests of the District to and during field missions and ensure a timely delivery/collection of mail, cargo, pouch and other items upon authorization of the competent supervisor;
2. 2. Meet officials or guests of the District at the Airport or any other agreed meeting point;
3. 3. Maintain regular vehicle insurance and logbook, and ensure that the maintenance and servicing of assigned vehicle are timely done and reported to supervisors

Name: Alphonse RUSIZANA

Position: Driver

Phone number:0788613191

1. Drive staff or guests of the District to and during field missions and ensure a timely delivery/collection of mail, cargo, pouch and other items upon authorization of the competent supervisor;
2. 2. Meet officials or guests of the District at the Airport or any other agreed meeting point;
3. 3. Maintain regular vehicle insurance and logbook, and ensure that the maintenance and servicing of assigned vehicle are timely done and reported to supervisors

Name: Ephrem Niyonzima

Position: Director of Finance

Phone number: 0788293719

2. AkarereAkarereAkarereAkarere1.Coordinate the planning and budgeting, activity implementation and performance progress reporting (financial statement and budget execution report), monitoring and evaluation of the Unit and supervise all staff therein;
4. AkarereAkarereAkarereAkarere2.Elaborate, at Unit level, actionable strategies (including resource mobilisation) meant to localise national policies and implement the District Council’s decisions pertaining to finances and economic development; 
6. AkarereAkarereAkarereAkarere3.Supervise the elaboration of the budget for the whole institution and work hand in hand with all heads of Departments and or Units to prepare and consolidate periodical cash flow plans of the District and periodic fund requests;
8. 4.Coordinate the process of payments of goods and services delivered by private operators to the District and  check the conformity and accuracy of payment requests before disbursement of funds;
9. 5.Serve as a member of the District Technical Coordination Committee and advise the institution on matters pertaining to the sustainability of finances and economic development.

Name: Christian GASANA

Position:Accountant

Phone number:0788591046

2. 1.Maintain a proper receipt, custody and disbursement of funds supported by appropriate vouchers;
4. 2.Prepare documents for payment of goods and services after checking the conformity and accuracy of payment requests;
6. 3.Prepare the Cash Books and General Ledger using an appropriate accounting software to produce income and expenditure reports and other financial reports and statements;
8. 4.Prepare bank reconciliation statements at the end of each month and timely produce accurate financial reports as per the set deadlines;
9. 5.Facilitate the internal and external audit exercises.

Name:Pelagie MUKASANGWA

Position:Budget Officer

Phone number:0788774410

2. 1.Prepare the guidelines for local budgeting and ensure their coherence with those issued by the responsible institution at central level;
4. 2.Assist various units in the annual budget preparation and review process;
6. 3.Compile budget requests from units and produce a consolidated budget draft for the institution and enter it into the appropriate software (SMART IFMS, etc.);
8. 4.Prepare and consolidate monthly and quarterly cash flow plan from the units, consolidate budget requests, make regular budget commitments and timely prepare payment orders;
9. 5.Prepare monthly and quarterly budget execution reports and work hand in hand with the Accountant to produce periodical financial statements.

Name: Jean de Dieu MUNYANEZA

Position:Local Revenue Inspector

Phone number:0788627628

2. 1.Work hand in hand with concerned staff at Sector level to identify and update the tax payers database;
4. 2.Monitor tax recovery activities at the District and Sector levels;
6. 3.Consolidate data and relevant reports from Districts on fiscal tax and non-fiscal tax recovery;
8. 4.Coordinate sensitization and mobilization campaigns of all existing and potential tax payers on tax-related laws, regulations and policies;
9. 5.Coordinate fiscal inspection of taxpayers across the District and produce consolidated periodical inspection reports as per the regulations and procedures in use.

Name:Damascene HAKIZIMANA

Position:

Secretary to Finance Unit

Phone number:0784921844

2. 1.Carry out fast and accurate computer-based capturing of finance-related documents, information and mails of the unit;
4. 2.Classify and maintain finance-related files and documents according to the information classification or filing practices in use within the institution;
5. 3.Manage, record and dispatch correspondences by/or intended for the Director of Finance and/or redirect, where appropriate, enquiries intended for the Unit.

Name: Eric BIZIMANA

Position:Director of Planning

Email: eric.bizimana@muhanga.gov.rw

Phone number:0788858152

1. 1.Elaborate guidelines for Integrated Development Planning of the District and monitor compliance by various units;AkarereAkarereAkarere
2. 2.Provide technical support in the elaboration of actionable strategies meant to localise national policies and implement the District Council’s decisions; 
3. 3.strategic plan, action plan and Imihigo and accordingly advise on necessary reviews and or end of programs;
4. 4.Supervise the consolidation of planning, implementation, monitoring and evaluation reports emanating from various units and Sectors of the District;
5. 5.Develop and operationalize strategies meant to strengthen relationships and ensure active participation of various local development stakeholders/partners  in the assessment of local priorities towards a responsive local planning, implementation, monitoring and evaluation;
6.  Serve as a member of the District Technical Coordination Committee and advise the institution on matters pertaining to integrated planning, implementation, monitoring and evaluation.

1. Name:
2. Position:Monitoring and Evaluation
3. Email:
4. Phone number:07

1. 1.Consolidate strategic planning documents emanating from different units and Sectors of the District;
2. 2.Advise units and Sectors on the elaboration and or review of SMART indicators during the planning process and quality-check their use during the M&E;
3. 3.Analyse activity implementation progress reports emanating from District Units and Sectors and advise the Director of Planning and Monitoring & Evaluation on necessary changes and/or review;
4. 4.Monitor the implementation status of all stakeholders’ programs or projects running within the District and assess their contribution towards the achievement of District’s development objectives and targets.

Name: Innocent HARELIMANA

Position:Statistician

Email: innocent.harelimana@muhanga.gov.rw

Phone number:0788839093

1. 1.Initiate and operationalize a quality system of aggregated and disaggregated quantitative data consolidation at the District level and ensure its regular update;
2. 2.Participate in the design, roll out of surveys and/or census deemed necessary by the District;
3. 3.Consolidate quantitative data on all activities performed by the District where applicable, and disseminate necessary sector-related statistics;
4. 4.Timely avail data to support planning and decision-making processes at the District level and/or national level where applicable for purposes of evidence-based policy/decision making or public reference;
5. 5.Check the compliance of the findings from quantitative or mixed studies/researches conducted in the District with standards set by the National Institute of Statistics of Rwanda;
6. 6.Liaise with NISR to streamline the statistics produced by the District;
7. 7. Work hand in hand with the District Planning, Monitoring and Evaluation Officer in the elaboration and/or review of quantitative indicators related to sector/activity performance.

Name: Marie Goretti Mupenzi MUKAMANA

Position:

AkarereAg.Director of Agriculture

and Natural Resources

Phone number:0788558945

1. 1.Coordinate the planning, resources mobilization, implementation, monitoring and evaluation, reporting of the Unit and Sectors on matters related to Agriculture and Natural Resources and instill the practice of knowledge management;
2. 2.Coordinate the development and oversee the implementation of actionable strategies or plans meant to localize national policies and the District Council’s decisions pertaining to agriculture, livestock and natural resources;
3. 3.Coordinate campaigns meant to raise local population awareness on the use and importance of modern techniques of agriculture, livestock and natural resource management 
4. 4.Serve as a member of the District Technical Coordination Committee and advise the institution on matters pertaining to agriculture, livestock and natural resources management.

1. Name:IYAKAREMYE Jean Bosco Akarere
2. Position:Agriculture Officer
3. Phone number:0782599882

1. 1.Elaborate a local strategy on agriculture, monitor its reports implementation at Sector level and produce consolidated thereof;
2. 2.Organize, in collaboration with relevant stakeholders, trainings and campaigns meant to raise local population awareness on the use and importance of modern techniques of agriculture and supervise activities of plant control disease at Sector level;
3. 3.Supervise the identification and mapping of crop diseases prevailing at the Sector level and advise on the preventive and reactive measures across the District;
4. 4.Supervise, monitor the distribution and use of fertilizers and selected seeds across Sectors;
5. 5.Supervise the drainage and irrigation work across Sectors.

Name:KAYIRANGA Calliope

Position:Animal Resources Officer

Phone number:784450330

1. 1.Elaborate a local strategy on animal resources, monitor its implementation at Sector level and produce consolidated reports thereof;
2. 2.Organize, in collaboration with relevant stakeholders,  trainings and public awareness campaigns meant to disseminate new livestock technologies  among beneficiaries;
3. 3.Supervise the identification and mapping of animal diseases  prevailing at the Sector level and advise on the preventive and reactive measures across the District;
4. 4.Supervise the distribution of veterinary inputs (including carrying out artificial insemination) and improvement of animal breeds;
5. 5.Maintain an updated database of associations, cooperatives and individuals involved in animal rearing, fishing activities registered in the District;
6. 6.Supervise the implementation of programs meant for improving commercialization outlets for animal products including their certification.